What is petty cash ❓

What is petty cash ❓

For this article, we would like to present our knowledge about the so-called petty cash system. What is this? Let's leave it together. If you're ready, let's go see it.

Get to know Petty Cash

Petty cash is cash with a certain amount that the entity withdraws through the bank to keep with the cash keeper. which in order for the business to be available to make expenses for items that are not very high

There is an internal system that is used for good control. The business therefore rarely brings cash to spend. but will use the method of spending through the bank's deposit account, which will be used to write a check to pay on behalf of the person receiving And in addition, there is a strikethrough in that check. And the money is transferred to the bank account of the person holding the petty cash in large amount.

The system for using petty cash is definitely defined. which this system will have a certain amount of cash and when it is spent Additional money will be withdrawn according to the amount that has been paid out.

The process of organizing the petty cash system

1. There is a section on the individual responsible for keeping petty cash, and a petty cash limit is established where an appropriate amount is established.

2. Making a cash withdrawal abbreviated every time that the person making the withdrawal must have a part of the approval request to make a withdrawal.

3. Every petty cash payment must be stamped as Paid in the Petty Cash Invoice and there must be supporting documentation for every petty cash payment. copy to protect in bringing those documents back to make a request to withdraw money again

4. Petty cash must be kept separate from other funds. especially the personal cash of those who keep petty cash And in addition to that, there must be a method to be implemented in order to be informed together.

5. By every time there must be a withdrawal about compensation. And must be prepared about the cash payment summary and the petty cash slip and supporting documents must be attached correctly and completely.

6. There must be a follow-up arrangement to make a claim about the advance payment. that when the mission has been completed Will the person making the advance payment bring the receipt or documents related to the payment or not? And the money that has been paid will be accurate and meet the purpose for which it has been assigned or how little.

7. There must be an audit and confirmation of the account balance for expenses arising from the use of petty cash.

📍 Supporting documents when requesting approval for payment checks

1. Certificate of payment

2. Invoices for petty cash withdrawals

3. Invoices used in the summary of petty cash disbursements

4. Documentation for example Copy of tax invoice cash receipt Copy of ID card, etc.

5. Bring documents that has already been recorded Go to the field for approval, pay the check, and keep it in place.

How are you? I hope that this article will be very useful for all readers and see you in the next article.

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